|RIC 4-5-6 june 2004|
|AAA||16:00-18:00||3 packages + Rector|
|home party||19:15-20:00||pickup Ibis|
|last drink||23:00- ?||improvisio|
|back to hotel||?|
|foot rallye||09:00||gather Ibis lobby|
|11:45||pickup Rotselaar RP|
|11:45-12:30||visit Rotselaar region|
|visit castle||16:00-17:30||for partners|
|17:45||departure for Leuven|
|18:00||arrival at hotel|
|gala||19:45||gather Ibis lobby|
|back to hotel||?|
June 5th 2004
1. Opening of the meeting
Patric Billiet welcomed all Rotarians to this first RIC AGM. The agenda being approved Pat started with some general points since the agenda is all new to us. The agenda is proposed to be a ‘standard RIC agenda’. All through the meeting the purpose of the different points will be clarified.
AGM stand for Annual General Meeting and is intended for Rotarians only as the official part of the yearly RIC. Many official moments can be avoided during the rest of the weekend, meaning more fun. This is along the lines of the major objectives set for the RIC weekends. It can be a forum to exchange information and experiences amongst the clubs and at last some common decisions can be taken and officialised here.
The major points of the agenda should be made known and discussed before the AGM. The consensus should then be accepted at the AGM avoiding discussion and long elaborated items at the AGM. We believe that a RIC weekend is a moment of fun and friendship.
The meeting will be chaired by the organising club. A draft report will be made and sent to all clubs. The draft report should then be approved at the yearly meeting.
Thierry Monteyne, President 2003-2004 RC Rotselaar
Dear Fellow Rotarians,
As you all probably can imagine, it is not only a great honour as president of Rotary Club Rotselaar, but most of all a great joy for me, as Rotarian between all other Rotarians, to welcome you all officially on behalf of the Rotary Club of Rotselaar, here, on the first Annual General Meeting of the first Rotary International Club meeting.
This meeting is the “only” Rotarian official part of a reunion of 5 Rotary Clubs which is the result of the work of my predecessors during the last 5 years.
Indeed from the beginning Rotary Club Rotselaar has had the intention to become the axe in an International Rotary wheel, that we called the RIC, formed by her sister clubs and handle her place over to her sister clubs to give them to the opportunity to become the axe of the next RIC-wheel.
Some of you were afraid of what could be the consequences of becoming “sister club ” of Rotary Club Rotselaar. By the end of this Week-End you will know!
You will see and I hope feel that Rotary Club Rotselaar stands for friendship on the first place. You will see that the logical consequence of this friendship is that we like to gather all our friends around us and that the RIC that we imagined is first of all “FUN with FRIENDS”.
but…. not only
Just like Rotary stands for “service above ourselves”, The RIC we imagined also foresees a “community service part” that gives a added value to this reunion.
As President of Rotary Club Rotselaar I now declare the RIC AGM n° 1 OPEN and would like to ask Patrick Billiet, organiser of this RIC and President of this AGM to proceed to the agenda of the meeting.
(RIC and guest-clubs)
All clubs present were asked to appoint a RIC Officer. It could be the president or anybody you decide to speak for the club during the AGM/RIC. Possible visiting clubs were asked to do the same.
There were no visiting clubs present. Contacts with RC Moscow (RC Rotselaar) and RC Lublin – Poland (RC Leipzig) had not led to an effective presence.
The chairman continued with a roll-call in alphabetical order:
All clubs were present.
This agenda item is in fact an anticipated agenda item for the coming RIC AGMs. As this is the first occasion there are no minutes to be presented.
This agenda item is considered as an essential element of the AGM. It could be about members (in, out), about social projects, about great initiatives, anything you think is worthwhile for the other clubs to learn. If possible, the major lines of this report are to be made available prior the RIC AGM.
It is also the moment that maybe your club wants to give a club-present to the organising club (let’s make it a new tradition!!) or that banners can be exchanged between the participating clubs.
Every club had the opportunity to present a short report of the club over the past RIC-year.
High Suffolk (John Rogers)
John reported the ‘firsts’ of RC High Suffolk over the past Rotary year:
- They had a first lady vice-president (and anticipate reporting a first president next year);
- High Suffolk had a first sponsored student (Group Study Exchange);
- John Simson (BBC) was the guest speaker at the charter-night;
Our friends from High Suffolk hope to report more ‘firsts’ next RIC AGM.
Leipzig (Rudolf Von Sandersleben)
Rudolf thanked RC Rotselaar for this successful initiative.
RC Leipzig counts 64 members and was the first former East German Rotary club after the re-unification of Germany, when Rotary was allowed again. They themselves later became co-founders of many other clubs.
The weekend following this RIC weekend RC Leipzig would be celebrating their 75th anniversary. RC Leipzig was founded by RC Dresden and chartered in 1929.
RC Leipzig supports both local as international projects and is presently building further contacts with RC Lublin, Poland, that will materialise in a contact-club for them. Lublin is a university city and was the 2nd or 3rd Rotary club established after Warsaw. RC Leipzig informs the meeting about the wish of RC Lublin to join the RIC.
Le Vésinet (Jean-Francois Favard)
The Rotary Club of Le Vésinet was created 27 years ago. Michel PATRON who is with us during this weekend was one of its founding members. Today our Club counts 27 active members. Among them, two founding members have been present to our meetings since 27 years.
The friendly atmosphere of the meetings and activities is the first value our members are looking for, therefore faithful to one of the objective of the ROTARY.
But our Club is equally involved in numerous actions of general interest as briefly described below.
Our Club is particularly keen to commit to this local action which consists of subsidising one or two university students that their social or family condition would prevent to pursue their studies without the help of the Club.
2/ « To Serve » award.
Our Club is faithful to this initiative aiming to assign each year to a local person the To Serve award, in recognition of his or her exceptional contribution to an initiative for the community.
3/ Handicraft Award
We have recently started to recognise excellent handicraft work with this award created in 2002.
- a bookbinder was the first recipient of the award,
- in 2003, it has been given to a cabinetmaker.
4/ “Banque Alimentaire”, which I will translate by Food Bank.
With the Rotarian Clubs of whole France, we organize each fall during one full week-end a public collect to constitute food stocks of the Banque Alimentaire, association which in France distributes this food to most deprived persons of our population.
In 2003, we have so gathered 10 tons of goods.
5/ International actions
Of course, we have been contributing to the collect of funds for the Polio action in the world.
But we have also initiated specific actions more particularly towards Africa. Our most recent action in association with four neighbour Clubs consists of financing the construction of water wells in Kornaka (Niger), for which we have allocated 20.000 euros and obtained a complementary funding from the Rotary Foundation.
Those actions and a few others are financed by the funds collected through two local events.
1/ The fair Vins et Terroirs, literally Wines and Soils, and
2/ The European Festival of the Magic, organized by our Club since 2002, which consists to contract artists of national or international fame who present their show to 2000 amazed and enthusiastic spectators in Le Vésinet theatre.
But a Rotarian Club builds its identity and its soul through the diversity and characters of its members and the atmosphere of friendship which attract them, each week to come to have a drink, or two, or a complete meal and during this weekly meeting to find, to listen, to exchange and to build initiatives who contribute to our motto : ” To serve “.
RC Nieuwkoop (Fons Rietmeyers)
Fons reported that the preparation of this RIC meeting and the merit of international effort resulted in a more ‘European’ feeling.
RC Nieuwkoop counts 30 members and celebrated their 5th lustrum last year (at date 26 years young). The club is felt to be in a ‘renovation’ period: new members and particularly female members are joining the club.
Last year RC Nieuwkoop did considerable efforts locally in developing a summer camp for 300 kids. The club hopes to correct the underperformance at international level.
Rotselaar (Eric Giskes)
Eric reported on the summer season characterised by an unbelievable number of wedding receptions. Although no compensation cards were received the net value was a Rotary meeting twice a week.
Two projects were brought to our attention and completed within six months. The first one was the VEGI project: an orphanage for mentally and physically handicapped children in RIGA, Letland. For each of these 120 kids we bought a toy adapted to their mental age. As a result 3 cubic meters of toys were delivered on Christmas day.
The second one was a local project to the pre-trial prison in Leuven, where people are held in custody awaiting trial. Here we delivered fitness equipment and cooking gear.
Still during the very same summer, three of our members visited the site where aqua boxes (= plastic containers holding a water purification system and the necessary purification pills) are being loaded, packed and shipped. Promotion of this project resulted in the order and shipping of 8 boxes to war plagued Liberia.
RC Rotselaar further reported on the Christmas market, the annual sale of chocolate, champagne and port, the visit to a diamond museum and a quiz evening.
The highlights of the year, both in effort of our members and in fun organising them, are no doubt the casino night and this RIC meeting.
We did lend a hand to others and to one another!
Following Eric’s overview of RC Rotselaar the meeting witnessed the introduction of Sandrina Schol, new member of RC Rotselaar.
Marc Dejonge contacted all RIC clubs sufficiently about this. There was a meting in Nieuwkoop on the 17th of May 2003.
Everybody agreed with the concept of the yearly RIC project:
The organising club introduces a project and is responsible for the Matching Grant. It is presented to the other clubs before the RIC AGM (possible veto) and every club contributes in the same way (1000 EURO)
RC Rotselaar presented the project PANAL. Mieke Borremans introduced PANAL as a centre of active total care for people with an incurable disease, evolved in such a way that specific support and help is needed. Death is expected within a certain time and the purpose remains to offer or help in the best possible quality of life based on respect for life.
It had to be decided who would host the next RIC meeting. RC Leipzig volunteered. There were no other candidates.
RC Leipzig informed the meeting that a programme will follow. Although it is considered difficult to compete with RC Rotselaar, they will live up to the promises and expectations. Leipzig being a city of music will probably include this in their programme.
The offer of RC Leipzig was unanimously accepted.
Patrick Billiet, chairman of the organising RIC committee for RC Rotselaar, advised the meeting that it would be wise to already look a little further ahead and see who would be the volunteer after next year. This leaves the organising club about two years to prepare (we started in Rotselaar about 18 months in advance).
No clubs volunteered so far for the 2006 RIC meeting.
This agenda item is meant to deal with the points raised at a former AGM and discussed between the clubs during the past year and brought to a decision. The AGM subsequently formalises the decision.
The only decision taken so far was to have a RIC and to go for a common project.
Proposals can be raised, items introduced that can be discussed amongst the clubs in the year following the RIC. No decisions have to be made and only depending on the available time at the AGM meeting it will be possible to go a little deeper or limit ourselves to the introduction of the proposal.
Proposal RCR to be agreed on before RIC 2005.
RC Rotselaar volunteered to take up the challenge to be the coordinator in creating the RIC rules, and do this by the AGM of next year. This document should become the official rules and guidelines (on voting, meeting, new members, RIC project,…) agreed to work with during every AGM. This will create a consensus about this and avoid useless discussions, all of this based on the principle of mutual respect and friendship. Time was too short to draw these up before June 2004, especially also since it is essential to have enough time for all clubs to look into this with all their members, having time to communicate remarks and opinions with the other clubs. A draft will be prepared and presented to every club after next summer.
RC Leipzig inquired about the possibilities to accept RC Lublin as a member of the RIC. RC Rotselaar replied that the possibility exists as the organising club to invite an additional Rotary club. It is however important to establish rules before extending the RIC beyond the five founding members.
RC Leipzig emphasised the positive value to take an Eastern European club on board and invited the meeting not to postpone the decision. RC Nieuwkoop and High Suffolk supported this statement.
The meeting agreed to establish the rules as soon as possible and then decide on how RC Lublin could possibly join the RIC.
RC High Suffolk added as a written post-meeting remark :
- We feel that we should not be too hasty about enlarging the group. It
would be better for all of us to get to know each other better and to have
more experience of working together. We feel that by taking a cautious
approach to expansion we will lay a more stable and secure foundation that
will pay dividends for expansion in the future.
- We feel that there should be a mid year meeting so that the new project
can be discussed by all concerned before it is formally approved at the next
Small points that don’t need a common decision can be mentioned under this agenda item.
RC Rotselaar presented the charter to the RIC founding members. This charter is taken home by the organising club, and be present during meetings all year as a symbol of our international dimension.
The chairman invited the RIC representatives to make this official to come forward and sign this document.
RC Rotselaar rewarded Patrick Billiet with a PHF for his continuous labour and effort over the past 18 months to enable a successful first RIC event.
Everything being decided and signed officially it was considered time to go back to the party. This was the start of an enormous tradition!
The chairman, Patrick Billiet, thanked all present for their interest.
Social project Rotselaar 2004
When getting cured is not possible anymore…..
At the moment when the diagnosis ‘incurable’ is made and doctors cannot help anymore, the care for a deadly ill person does not stop. To the contrary. It is in these very difficult moments that palliative care can be of invaluable importance for a patient and his close family.
Palliative care is an active and total care for people who are incurably ill. The length of the life perspective is not a so much important, what counts is essentially pain- and symptom control, combined with professional attention for the psychic, social and spiritual needs of each patient and the people in his environment. The objective is to provide an optimal quality of life for the patient and his family until the day he or she will decease in a serene atmosphere.
Palliative networks exist all over the Flanders region in order to be able to effectively support palliative patients in all parts of our region. Within the Leuven/Rotselaar area, Panal is the organization that assumes this responsibility. Panal is in essence a team of home nursing staff whose mission it is to support palliative patients who want to spend the last days/weeks of their life in their familiar environment and who prefer to peacefully die at home rather than in the ‘clinical’ atmosphere of the hospital. In order to achieve this mission on a professional way, the team is not only consisting of trained nurses-confidantes (Panal nurses), but also of a specialized doctor and a psychologist.
PALLIATIVE HOME CARE
Care for a palliative patient is often initially organized by a group of individuals that have a familiar and trusted relationship, partially completed with professionals like the family doctor and typically the traditional home nurses, but also family, neighbours and close friends. It is not the intention to suddenly replace these very dedicated people by ‘external’ professionals! The Panal nursing team does not replace, but actually trains, assists and supports the volunteers so that they are able to providing the best care for the patient in a continuous way, as long as needed.
In practice, this means the following:
The Panal home nurses consult together with all persons concerned and advise them on all typical aspects of palliative care. As examples, they provide expert advise on pain treatment at the patients’ home or home replacing residence, they also help to bring more comfort for patients suffering sometimes very annoying symptoms (vomiting, nausea, stomach, deglutition problems, dyspnoea,…).
In addition, all kinds of advice and information about specific tools (pain killing pumps, morphine syringe drivers) are part of the responsibilities. The options for getting the special (expensive) equipment on temporary loan are checked.
It is not only the physical care that needs sometimes very specific advise. Pshychological and moral support for the patient and his home care environment also need permanent attention, as many questions suddenly arise in these difficult moments. How to cope with strong emotions like fear, hope, depression? How to handle the relation between a patient and his family/relatives when one party refuses to discuss the disease (and the inevitable consequences) while the other explicitly wants to talk bring it up?
The Panal support team will guarantee the optimal organisation and coordination of all palliative care efforts, e.g. by making practical but formal arrangements with the patients’ family doctor, other home care workers, family and friends about who will be staying with the patient at what moment, which visits are being allowed by whom, for how long etc. In addition, the Panal nurses assure that all necessary equipment (e.g. an electrically adjustable bed, a toilet chair..) is timely provided to optimize the patients’ comfort and to make the workload for his/her environment as acceptable as possible in the given situation. This responsibility requires frequent meetings with all parties involved in the different ways of patient care
Via frequent telephone contacts and home visits the Panal nursing team provides continuous psychical and moral support to the home care workers, the patient and his (family) environment. A typical home visit takes two hours on average, so that there is not only time to discuss about daily issues, but the patient and the family can use this opportunity to share their most intimate questions, worries and emotions with a professionally trained Panal staff member.
THE PALLIATIVE ASSISTANCE PROCES
Each and every individual person that is confronted in any way with a palliative home care situation can call for support from the Panal team. Most requests come via phone: patient, his family, the family doctor, the home nurse,… someone is looking for help. Sometimes the support request is transmitted via the palliative support team in the hospital, a social worker or the responsible nurse in charge of preparing the return of the palliative patient to his home.
From the very beginning, the Panal support team tries to define the exact nature of the request: Is the patient in big pain? Does he and/or the caring people surrounding him/her need emotional support? Is there a need for professional coordination of all efforts of professional and volunteer caring team?
The above information is used to prepare the first home visit of the Panal nurse. During this visit, time is taken to verify the physical condition of the patient, the tools and equipment that is available (or missing) to optimize his comfort, the medical profile of the patient, his emotional feelings while struggling with his illness, the people creating the social environment for the patient and their emotions, and last but not least the practical options to provide accurate support and comfort for the patient.
Principals of operation of Panal are clearly explained, as well as possible alternatives (like returning to a palliative care unit in the hospital).
If needed, volunteers are being involved to assure a permanent monitoring and company of the patient, day and night.
The Panal team continues to permanently monitor the situation up to the moment when the patient finally deceases. This requires frequent personal and/or telephone contacts with the patient, his home environment and all professional home care workers involved.
As a standard, a mourning visit is scheduled after the decease of each patient. If needed, multiple visits are possible if they can contribute to ease the mourning process of the close relatives.
In addition to the morning visits, twice a year, Panal organises commemoration services where the families of deceased patients are invited to remember the decease of their beloved relative in an intimate atmosphere of music, reflective texts and rituals.
After the commemoration the family is offered a cup of coffee with a sandwich so that they can spend some more time for a chat or to talk to other families and the Panal volunteers and professionals.
The Panal support team is available 24 hours a day, 7 days a week, 365 days a year to cope with urgent patient situations. All help is completely free of charge. This is why Rotary needs to help.
Some extra information on how palliative care is being organised in surrounding countries (United Kingdom, France, Germany, The Netherlands) will be provided during a short speech on the RIC meeting on June 5th.
Follow-up Social project Rotselaar 2004
PANAL – report of purchases with Rotary funds
Herewith we send you an overview of the instruments we purchased and what we intend to do with them; these purchases were possible thanks to the sponsoring of RC Rotselaar and its international sister clubs, enhanced by a Matching Grant of the Rotary Foundation.
Instruments for direct medical care.
We purchased tempurpedic mattresses as well as bed enhancers and syringe drivers, together with the material necessary to use the syringe drivers at the patients’ home, needles, catheters and tubes.
For the tempurpedic mattresses we had carrying bags developed specifically for us, in order to allow easier transportation in such a way that the medics are able to carry the mattress in and out of the patients’ house on their own.
The syringe drivers enable the patients to get 24h/24h continuous medication against pain or other symptoms via a subcutaneous way. There are two models depending on the quantity and dose of the medication.
We bought some bed enhancers, wooden blocks to put under the bed to lift the bed as a whole in a higher position. These are used for people that have to stay in bed suddenly and are waiting for a hospital bed of for patients who do not wish to leave the conjugal bed, so that the medics can look after the patient without back complaints.
Instruments to support the patient care
We also bought a portable computer for the support system. Our medics are in standby in shifts during the after office hours. This means that they have to be aware of the latest situation of the all the patients. We have about 50 patients continuously under surveillance. Since 2 years we use a patient file on the computer in addition to a hard copy. This hard copy is used by the person who is in standby but this is not efficient.
A portable computer helps to call up quickly the most recent information of each patient and enables updating when an action is done during the standby period. In this way we eliminate rework, and we gain the time that is now spent in administration so that more time is available for looking after the patients.
Instruments for mourning care
Panal took already several initiatives to prepare the family members of the patients for the loss and to provide first relief after the decease. We view mourning care as an integral part of our palliative operations and look systematically for means to continue this project. One co-worker guides and controls the project. The labour cost of this person is taken in charge by Panal but the instruments can only be bought with gifts. In the mourning care project we see children and youngsters whose parents are dying as a very vulnerable group. So we bought very good instruments in order to provide good first relief. Moreover we developed mourning cases that schools or youth movements can borrow to make mourning care successful.
We hope to have given you a clearer image and thank you for the opportunities that you give us. This financial support made it possible for us to extend our service to patients and to increase the quality. That also increases the motivation of each member of our personnel !