4, 5, 6 June 2010
Program – short version
Friday June 4th 2010
15:00 : First arrivals & hotel check-in, Start of entry activity
17:00 : Last arrivals, End of entry activity
17:30 : Assembling at the hotel lobby
18:00 : Flemish Night
18:30 : Official welcome + drink to Friendship
23:00 : Back to the hotel
08:45 : Gathering and departure
09:00 : Morning-activity in Leuven, of your choice
11:15 : RIC Annual General Meeting
13:00 : Reception
14:00 : Leaving for afternoon-activity in Brussels
18:30 : Back at the hotel
20:00 : Italian Night
09:00 : Coffee & tea + stretching the legs and heads
10:00 : Brunch, speeches and farewells
12:00 : Official END of RIC 2010
Program – extended version
We foresee a warm welcome in the historic centre of Leuven between 15.00 h and 17.30 h. We’ll show you some interesting things and places and we’ll have a few drinks to toast on our friendship. This way everybody can arrive, check in at the hotel and start the RIC at hs own rhythm.
15.00 h : First arrivals & hotel check-in, Start of entry activity
17.00 h : Last arrivals, End of entry activity
17.30 h : Assembling at the hotel lobby
18.00 h : Leaving for a Flemish night
Friday Night = Flemish night
Dress code: Informal
We’ll take you to the ‘Zoete Waters’ area in Oud-Heverlee for a surprising and typical Flemish outdoor BBQ at the banks of a pond (the ‘Sweet Water’ terraces).
18.30 h : Introduction and official welcome by our President and a presentation of Rotary Club Rotselaar and it’s members.
19.30 h : Drinks on the friendship and BBQ
23.00 h : The end of the Flemish Night in Oud-Heverlee
24.01 h : Leuven Nightlife with Patje & C°
To return to the hotel a shuttle service is provided as from 22.00 u till 24.00 h.
08.00 h : Breakfast
08.45 h : Gathering and leaving for the morning-activities
09.00 h – 11.00 h : Activity of your choice
We’re not all interested in the same things – therefore we offer you three options you can choose from: medical – gastronomical – cultural.
Integration: you’ll discover that Leuven offers a beautiful mix of history and modern elements. From the overwhelming gothic city hall to the world of modern art and technology. It’s all integrated in one town.
no need to stick with you clubmembers or your partner – choose the activity you like most and get to now not only one of these three phenomena but also other clubmembers and their partners.
Option A : Visiting Gasthuisberg – the LARGEST hospital in Belgium
The academis hospital ‘Gasthuisberg’ is Belgium’s largest; you should have seen this.
We’ll take you around and focus on a specific department.
Option B: Visiting AB Inbev – the BIGGEST brewery in the world
The world largest Brewery has it’s headquarters in Leuven and a production plant for Stella Artois. Worthwhile visiting and tasting !
Option C: Visiting Museum M – the NEWEST museum of Leuven
M of Museum Leuven. That’s the brand new name of the former city museum Vander Kelen-Mertens, completely rebuilt by famous Belgian architect.
RIC Annual General Meeting
Dress code: informal
11.15 h – 12.45 h : RIC Annual General Meeting
Partner-program during the AGM
Partners of our clubmembers are offered a fantastic tour around town in a tourist bus. How classic it may seem – it’s a fast an relaxing way to discover the city and it’s pearls of building and history. Relax partners and just listen to the guide.
We’ll take you back on time – you’ll meet you partner when AGM has finished, just in time for
13.00 h – 13.45 h : Reception
Saturday afternoon – Brussels
14.00 h : Leaving by BUS, songbook time
14.30 h : Start of a unique visit to Brussels
You’ll see and experience the capital of Europa as you’ve never done it before; drinks and food will be served abundantly.
18.00 h : Departure from Brussels by bus
18.30 h : Arrival at the hotel : relax !
Saturday Night = Italian Night
Dress code: Italian Style – the classic maffia look
19.30 h : Assembling at the hotel lobby
20.00 h : Italian Night
No classical Gala ! But an Italian Night !
What a better way to have fun than to dress up and play a role. With simple dress accents we’ll turn (y)ourselves into real Italian men and women – going back in time and going black and white or dressed up with a touch of glitter, sunglasses and whatever you may find to become an Italian icon.
It’s stylish. It’s fun. It’s an ideal way to participate, to interact and to mix.
Sunday morning walk & brunch
09.00 h : Coffee/thee and a small walk through poetic Leuven to let the fresh air do it’s work for our soar heads
10.00 h – 12.00 h : Brunch, speeches and farewells
12.00 h : Official END of RIC 2010
Sunday afternoon surplus
You need to wait for you flight back ?
You want to see more of Leuven ?
You don’t want to go home yet ?
For those who are interested we can organise a tour with a guide showing you more historic parts of Leuven.
Let us know if you are interested.
June 5th 2010
PIM – NEW FORMULA
1. Opening of the meeting by the President of RcRotselaar
2. Calling the RIC-clubs and ratification of presence
3. Handover of the RIC banner to RcRotselaar
4. Approval of the minutes of the previous AGM
5. Annual report of member clubs
6. Report on the joint project of RIC 2009 by RcLublin
7. Proposal of the joint project of RIC 2010 by RcRotselaar
8. Proposals/matters to be raised and decisions to be formalised
9. Organising club for RIC 2011 : RcLeipzig presentation of the program – handover of the RIC banner
10. Organising club for RIC 2012
11. RIC coordinator
12. Any other business
13. Speech by the mayor of Leuven, Louis Tobback 14. Closing of the meeting
AGM stands for Annual General Meeting and is intended for Rotarians only as the official part of the yearly RIC. It tries to be a forum to exchange information and experiences amongst the clubs and consequently can lead to some official common decisions
The major points of the agenda should be made known and discussed before the AGM. The consensus should then be accepted at the AGM avoiding discussion and long elaborated items at the AGM. We do believe that a RIC weekend is a moment of fun and friendship.
The meeting will be chaired by the organising club. A draft report will be made and sent to all clubs. The draft report should then be approved at the yearly meeting.
Opening of the Meeting by the President of RcRotselaar
Johan De Bruijn, President 2009-2010 RC Rotselaar
Good morning everyone,
I’m pleased to welcome you all here again and to see that you all sustained yesterday evening quite well. I hope you enjoyed our Belgian night with French fries and Belgian Beers, the breakfast this morning and the visits to the museum, hospital and brewery. Hope you haven’t forgotten nobody, somewhere…
I am also pleased to welcome you in this council chamber of the city hall of Leuven. This old town hall, which has – as you can breathe – a very rich history, is currently in use only for ceremonial occasions. Near the station there is built a completely new administrative center, which is in use now for a year or two, I guess. I would like to take the opportunity to thank Mrs. Ingrid Van Gampelaere, employee of the city, for her cooperation in organising this event.
But as in every RIC, we also focus on more serious moments. It is good that we are not just looking at this gathering as a party without any commitment or engagement, but that we pay attention to what the Rotary is all about: serving above self. Since the first RIC, social action is a priority to us. But it’s true, by friendship it’s easier to lever up the weight of our investments in different projects. So we moved forward and we realised already six beautiful projects in six different countries during the last six years. We even created out of our action two MG’s that allowed us to multiply our annual € 6.000 up to $ 25.000
I’m looking forward to the full report of our social action in Lublin, later in this meeting. And more so, I’m very pleased with the project Pascale, member of the board of the organisation Hubi and Vinciane, you will propose as the social action 2010.
It is good that we just do not see this meeting as an informal party, but that we are dealing with things like membership, costs, content of the RIC, etc., in a more formal way. We have our rules and we are open to discuss each topic in a democratic way. Only so, our friendship will be very durable and guaranteed for many years.
More practically, you know we have a very strict timetable to keep this weekend. So please, I would ask you to keep you to your time during this meeting. Afterwards, we will have a reception here downstairs in the Gothic Hall in presence of our host, Mr. Louis Tobback, mayor of the city of Leuven.
Finally, may I ask, when at 1:45 p.m. you will be asked to move to the bus, to follow that request immediately. Otherwise, we won’t get in time in Brussels and we will have a problem with our afternoon program.
Then I now declare this meeting opened. Thank you very much!
Calling the RIC-clubs and ratification of presence
Patrick Billiet, International RIC coordinator, introduces the agenda of the meeting and urges to respect the strict time table.
Roll call of all participating clubs : High Suffolk
Lublin Nieuwkoop Rotselaar
All clubs are present.
Handover of the RIC banner to RcRotselaar
Piotr Lopatynski, president of RC Lublin, officially hands over the RIC Banner, to Johan De Bruijn, president of RC Rotselaar.
Approval of the minutes of the previous AGM
The minutes of the RIC AGM Lublin 2009 are hereby accepted. No amendments have been introduced.
Annual report of member clubs
Chris Sharpe, briefly comments on the facts that lead to a split of the RC High Suffolk. He considers it as an important element in the history of the club. However, the future is now in the hands of the remaining members. The club looks back at a wide range of activities, contributing to a very successful year. RC High Suffolk is ready for and looking forward to organising the RIC in 2012.
Bernd von Bielen says that his club is still very alive and kicking although there are still no women allowed. They still count for 70 members, of which almost 50% is retired, having no obligation of attending the weekly meetings. They focused on two major projects: one local (support of problem children entering the labour market) one international (school building project in Sierra Leone).
Henri Quintin, president of RC Le Vésinet has welcomed one new member in 2009/2010, which brings the total to 29.
The activities have been built around the two major fundraising efforts: Festival of Illusion and Visual Arts, and the annual show Wines and Food from the Countryside + the Food bank. The positive results of these actions allowed the club to provide substantial financial contributions to their local as well as international projects.
Piotr Lopatynski explains that RC Lublin experienced a wonderful year, partly built on the inspiring enthusiasm of last year’s RIC. The club organised a Charity concert for Georgian children, combined with associated social activities (visit, exchange, auction, photo sessions, etc…). This was a difficult, but successful exercise.
Jurgina Feith presents a video tape explaining the fundamentals of their social project Neisa. The total support including the matching grant exceeds 60,000 USD. This project shows how three years of continuity, in an atmosphere of sports and companionship, results into a very successful operation, driven and guided by a motivated RC.
Johan De Bruijn has already introduced the highlights of the current working year at the Flemish “Sweet Water” night.
As everyone could notice, not only by the way it was presented, it has been a very exciting year. The club could meet all the targets that were set in its social programs. A lot of effort has been put in making this anniversary RIC a successful activity and with the Benin project (MG) a new and wonderful international project has been launched.
Report on the joint project of RIC 2009 by RcLublin
Piotr Lopatynski says that at this moment, the resources to support the project ‘the handicapped children & teenagers’ rehabilitation centre in Lublin, have been frozen in Evanston. With renewed forces the club will try to launch a new attempt in April 2011 to apply for a Matching Grant of 18,500$.
RcHigh Suffolk and RcRotselaar were able to add some extra money (about 1,000$) that they could gather for this project from their District.
Proposal of the joint project of RIC 2010 by RcRotselaar
RC Rotselaar introduces the new matching grant project that recently got accepted for 2010. This Matching Grant involves 25,000$.
This project was already approved also by all clubs in the months prior to the RIC.
With the support of all RIC-clubs, RcRotselaar will support in the central region of Benin (around Parakou) a project of the foundation “Hubi &Vinciane” related to agricultural education.
Pascale Van Assche, representing H&V, gives an extended presentation of the Foundation in general and the project in particular.
Through the start up and coordination of a pilot program on how to grow rice, 50 local farmers over 4 villages will be involved in this project, a whole community of about 15,000 people will directly and indirectly benefit from it.
By growing rice (under the permanent coaching of rice-specialists) they will not only be able to improve the situation of their nutrition, but will also create an extra income.
During RIC 2011 in Leipzig a full status report will be presented.
Proposals/matters to be raised and decisions to be formalised
The past year was filled with some concerns formulated by certain clubs. All of it has been coordinated and sent around by Patrick, RIC-coordinator, at different stages. All clubs received all the information and no doubt had the chances to talk about it with their club members.
It was an interesting set of arguments and statements, everybody had the opportunity to contribute to it and most also did so.
Since it is one of the agreements amongst RIC-clubs that this AGM is not the right forum for extended discussions, all of the matters raised were settled before this date.
This did not lead to any specific decisions that need an amendment of the RIC-rules.
These RIC-rules after all seemed to be a sufficient compromise for all clubs when it has to do with applications for new RIC-partners.
The club from Nieuwkoop launched in January the proposal of a principal limitation of the RIC-community to the six current member-cubs and wanted to safeguard this principle by adapting the RIC-rules. There was no unanimous feeling about the need to change the rules since they are already very stringent for possible new members and since we also need a unanimous (safety) vote to allow this new member-club.
We will respect the rules related to the eventual new applications to join the RIC.
It was anyhow important to hear and take notice of the concerns of some clubs about the possibly limited number of RIC-clubs. It was clear that all clubs prefer the RIC not to be too numerous and want the quality of the partners to be guaranteed, rather than the quantity.
RIC and all its members continue their partnership with RC High Suffolk and are looking forward to the RIC meeting in 2012.
RC High Suffolk wants some matters to be noted by the others, without any need for RIC- rules to be changed.
They would like to leave the option open to hold RIC outside the immediate area of the club- location.
High Suffolk stresses again that it is important that the formal presentation of the social project should be done at the preceding year’s RIC to ensure that all clubs have the chance to review and comment on the proposed project.
They prefer to chose a RIC social project of an international nature (outside of any of the 6 member clubs) thus making the benefits truly international.
Organising club for RIC 2011 : RcLeipzig
presentation of the program – handover of the RIC banner
Although it will be hard to equal the overwhelming hospitality of our Belgian friends, Ingbert Blüthner-Haessler is convinced that also RC Leipzig will offer a very promising and challenging program, 3-5 June 2011.
Leipzig’s old industrial area has been reconverted into a fantastic recreational area with 6 attractive lakes and numerous extremely challenging activities (swimming, canoeing, rafting, rowing, yachting, sailing, biking, etc…).
Over three days we will bring Water and Culture together during a very diversified program. Leaving the waterfront we will enter the amazing history of the “Paulinerkirche” and vice versa… It will be exciting !!!!!
The RIC banner then is handed over to the German delegation, as in fact from the very start this banner was meant to travel with the club that is organising RIC. It can inspire them during the difficult times they’ll have to face while preparing the next year’s RIC.
For some unclear reason the banner has been travelling ‘one year late’ for the last RIC’s.
Next summer the banner will be handed over to the club organising in 2012.
Organising club for RIC 2012
Also in 2012 RIC will be close to the waterfront. RC High Suffolk has accepted to organise during the Olympic Year in UK.
Their plan is to organise the RIC meeting in the Ipswich Marina area. During the RIC there will be the world famous agricultural show in Suffolk. The club will try to combine some of the local festivities with the presence of our international Rotary delegation.
By organising this 2010 RIC-meeting, the circle has been completed. Every year and every club brought its own particularities, culinary specialties, activities, hospitalities, etc… Over all these years there was one interconnecting hub, who kept the momentum alive, guarded over the formal and delicate matters in between the clubs and who represented this extraordinary “ RIC- glue” that exists between our clubs. Although Patrick Billiet, RIC coordinator for more than 6 years now, has requested to pass his responsibility to a new candidate, a standing ovation convinced Patrick to continue and fulfil his role for one extra year.
All members expressed their gratitude for the wonderful work Patrick has been and still is doing for our RIC organization.
Any other business
– RC Le Vésinet (Christian Godde) will send a report regarding the final results of their matching grant project “mothers and children in Ethiopia” (RIC 2007).
– Our RIC website is alive and kicking. Let us make use of it. It offers plenty of facilities and opportunities to show what our RIC is all about. A lot of RIC pictures will appear soon on this website.
RcLeipzig is interested to continue to work with this website for their RIC in 2011. Hopefully the other clubs will follow this same example and will help to build this website to be the archive (past) and newspage (future) of our RIC-organisation.
Speech by the mayor of Leuven, Louis Tobback
No Comment. Our Mayor, Louis Tobback, speaks for himself! In his opinion, maybe Rotselaar should become part of Leuven and Rotary is just the first messenger. He will start negotiating with his fellow Mayor Dirk Claes of Rotselaar.
Closing of the meeting
Patrick Billiet closes the meeting after about 90 minutes by inviting everybody to go downstairs to enjoy a drink and some snacks, offered by the City of Leuven.
Social project Rotselaar 2010
Foundation Hubi & Vinciane
RIC project 2010 presented by Rc Rotselaar
The foundation Hubi and Vinciane (Belgium), established September 3th 1982, was created in memory of dr. (Hubi) Hubert Adriaens and Vinciane Van Assche.
Hubi used to work as a physician-surgeon active in two hospitals in Benin, West-Afrika.
Vinciane, his fiancee, visited him regularly and was teaching children in a number of schools. Fate struk them on a trip back, on November 16 1981 when their airplane crashed. Both families decided to continue the life work of their children through the Foundation.
Through a network that systematically increased up till 900 people, the Foundation now receives greater and small gifts. In 2008 this added up to a total of 84.000 euro. With this money the different projects are financed. In addition, from the very start the organization aimed to work with a system of co-financing, a system by which an official authority contributes 70 till 80 % of the money. This way several long-term plans with EG and DGOS (the official Department of Development Cooperation of the Belgian government) can be realized.
Up till now this way several projects were financed, for a total amount of 2.500.000 euro and this in three different sectors: health care (since 1982), education (since 2005) and agriculture (as from 2010). With this integrated approach about 400.000 people of Benin (in the region of the town of Parakou) are reached and ensured of the improvement of their future.
As a result of the starting history of the Foundation, the first support was a medical one. The hospitals Saint-Martin with 80 beds and Sain Jean Dieu with 110 beds are specialized in gynecology, pediatrics, orthopedics, general health care and the treatment of all kinds of tropical diseases. One by one very necessary.
The Foundation supports four elementary schools, two in the environment of Papané and two in the area of Boko. These schools provide primary education to children up to 12 years; an average 300 kids per school. The children get a simple meal per day, learning material, books, ? leading to an improvement of the general knowledge of the children and giving them more development opportunities (e.g. university).
The third sector is brand new and was perceived as a ?must? just because the Belgian Government insisted that programs would be diversified in order to keep the co-financing. This was also meant as a motivation to work in a more integrated way than we did up till now (support to clinics and schools). Rotary Club Rotselaar agreed to fully finance this pilot phase for the first 25 families for the first year.
The launch of this project generates significant added value as the continuity of the governmental support, which is a multiplier effect for this Rotary investment.
The agricultural project is all about the growing of the Nérica-rice, a specially developed type of rice that is doing well in warm countries with a good rainy season. Benin is such a country. The choice for rice is also made because rice is more nutritious compared to for instance manioc or other carrots. It won?t surprise you that the two hospitals also insisted on that.
With the help of the specialized farm ? Farm Sokounon?, from the Missionary Brothers (Frères Missionaires) de la Campagne (a French congregation) , training will be provided on the farm and they?ll also organize the critical follow up of the starting farmers. The wider and more efficient these trainings, the bigger the harvest for these farmers. It is obvious that a bigger harvest increases the life quality and the perspectives for the future of the families.
The pilot project, supported by Rc Rotselaar, includes 25 families, each cultivating Nérica- rice on 1 ha of land. An average production of 4 till 5 tons of rice per ha is expected. Besides the training, the fertilizer, the seeds, the foundation takes care of a peeling machine for the rice. The yield is brought together in barns and divided in 3 parts.
The first part is sowing seed for the next season, the second for their own use and the third part is to sell. The farmers are guided economically to ensure that they wouldn?t sell all stock from the rice banks, but only when the supply-demand ratio is favorable. Once these farmers are trained, they can operate autonomously and return income from their rice trade.
The budget for this pilot project is 25.000 euro (purchase of rice, peeling machine and the training of the farmers). The government of Benin hasn?t got the means to do this themselves. With these limited resources a large population can be reached: assisting 50 farmers, whose average family consists of 11 relatives and thus offering a direct advantage to more the 550 people. Also the local population of 8 villages (till 16.000 inhabitants) will indirectly benefit by this improved cultivation of rice, the increased labour supply during the harvest and the use of the rice barns.
Twice a year a delegation of the council of the Foundation goes to Benin, to follow up all projects in detail. They guarantee a serious control and a maximal utilization of the investment funds.
Three regional Rotary clubs where found willing to support this project (logistically and a limited financially).
Rotary club Rotselaar is studying the possibility of applying for a Matching Grant for this project.
The contribution of each RIC-club can put a beautiful step in the realization of the 25.000 euro which RcRotselaar has committed.
Conclusive we can see that with this pilot project, two things are reached directly:
- guarantee of food (of a sufficient nutritious value)
- basic income
- and this for a population of 16.000 poor people.
In second grade we enable continued governmental money, which in turn leads to an integrated support (hospitals + schools + agriculture) to a local community of 400.000 people of Benin.
More information about the Foundation can be found on www.hubi-vinciane.be, with news on the Foundation, the projects, the special actions, the financial reports and the pictures.
Those who want a translation of this (dutch) website in English, German or French can do this by inserting the url on the website of Google translate http://translate.google.(be)
Participants Rotselaar 2010